The Breakup

I have some news to break, and it may be shocking. Are you sitting down? Of course you are. Who reads blogs standing up? This isn’t easy, so I’ll just come right out and say it. I won’t be writing about InDesign on Publicious any more. Things have changed. It’s time to move on. Don’t worry. InDesign and Publicious are going to stay friends. Cinnamon will keep adding her InDesign expertise here. And Publicious itself will continue on, with me writing as often as I possibly can about all the other publishing tech that I love: Photoshop, Illustrator, prepress, XML, typography, books, etc. But no more ID from me. Thanks for reading, kids.

Stop, you’re making me feel guilty…

OK, you deserve to know the truth. There is another blog. From now on, I’m going to write about InDesign on…wait a minute, the cats are in the Cocoa Puffs…

You Say You Want a Revolution

Well, you know, I just want to change the head.

My grand schemes for a site re-design, complete with lickable CSS have been foiled by that cruel master, time. Just ain’t enough of him to go around. Maybe someday. For now, here’s a start (all you puzzled RSSers, come visit the site). Hope you like the logo. I focus tested it on my kids and it cracks them up, so I’m going with it. The biggest problem is I think it makes the rest of the theme feel pretty drab. Maybe I’ll fork over the $75 to WordPress this weekend and buy me some custom CSS capability. Then again, I might be on the hook for a share of $700 billion, so I should start watching every penny.

Hmmm, $700 billion. That would buy you more than 280 million copies of the Creative Suite 4 Master Collection. Retail! We could negotiate a discount and give every man, woman, and child in America the Master Collection. Then we could design and publish our way out of this recession. I’ll place the order. Let me know if you want your copy overnighted to ya!

Vol. 4: The Quest For Wows

Herein, highlights of the InDesign CS3 Help file, pages 151-200, in which Doris gets her oats.

p. 151
in the dictionary dialog (edit>spelling>dictionary) double click a word in the list to edit its hyphenation. tildes indicate where the word will be hyphenated and which places are preferred.
1~ = the best point
2~~ = 2nd choice
3~~~ = this stinks but it’s better than nothing
1~ before the first word character = don’t hyphenate

if the word has an actual live tilde in it, type a backslash before it

Disclaimer: the dictionary settings “interact” with your hyphenation settings so the word still may not break where you expect. sigh.

p. 152
you can export/import added and removed words (but not ignored words) to/from a plain text file

p. 153
recompose all stories when modified = recompose the document whenever you change

p. 154
to make sure everyone in a work group is using the same hyphenation and spelling dictionaries, have them all link to one on the server, or make sure they all add the same one locally. lock dictionary files by making them read only so no one can change them by accident (or malfeasance).

for users to see changes coming from a shared dictionary, they have to restart ID, or press command+opt+/ to Recompose All Text.

p. 155
when you’re in footnote text, choose type > go to footnote reference to jump to the reference

if your footnote reference numbers are too close to the main text, add space in the prefix field of footnote options

p. 156
if you allow split footnotes but want a specific one not to split, use Keep Options to override the split setting. or insert a column break to control where the footnote is split

p. 157
to delete the whole footnote, select its reference number and press delete

to expand or collapse all footnotes in the story editor, choose view > story editor > expand/collapse all footnotes

with your cursor in a footnote, there’s another choice in the contextual menu: insert special character > markers > footnote number

text wrap has no effect on footnote text

p. 158
you can edit [Basic Paragraph] but you can’t change the name or delete it, hence the [ ] s.

p. 159
when you’re defining the character color aspect of a paragraph or character style, you can double click on the fill or stroke box to open the New Color Swatch dialog.

what’s the opposite of a wow? the fact that styles can only have keyboard shortcuts that use cmd/shift/option and the numeric keypad. I know I could use the fn key, but that’s always been just beyond the too much trouble threshold for me.

p. 161
import styles from Word have a little disk icon next to them in the styles panel until you edit them

p. 163
to use the power of apply next style, you select the range of text and right/control click on the first style in the Paragraph styles panel and choose Apply… Then Next Style.

to select a style for editing it without applying that style to selected text, right/control click on it in the panel

freeze-dried layout: apply a style to an empty frame. make it the first in a “next style” chain, the export it as a snippet.

p. 164
why i don’t like “preserve formatting” when you delete a style: if text isn’t styled it should look that way.

in character styles the override sign is displayed only if local formatting conflicts with formatting applied by the style.

hover your cursor over the name of a style with overrides applied to see what they are

to apply a paragraph style and preserve character styles, but remove overrides, option click the style name

p. 165
to apply a paragraph style and remove both character styles and overrides, option+shift click the name of the style.

or right/control click on the style name for up to 4 choices:
apply clear char style
apply clear overrides
apply clear all

you can even select multiple paras with different styles applied and choose from the panel menu, clear overrides

or click the clear overrides button
command click to just remove character overrides
command+shift click to remove just paragraph overrides

careful what you wish for: with convert bullets and numbering to text, if you do this to a parent style, all the child styles that are based on it will also have their bullets and numbers changed to text.

p. 170
if you don’t know the exact character that the nested style ends with, enter all the possibilities ?!., etc

p. 172
you can base an object style on another

an obj style can clear and replace all attributes, or just override the attribs you wish

ignore = doesn’t appear as an override

p. 173
option click an obj style to clear overrides

para styles can only be applied via object styles in unthreaded text frames

if a group is selected when applying an object style, it is applied to every object in the group

p. 174
drag the icon that marks the default object type to set styles for new frames

p. 175
either clear overriddes or clear attributes not defined by style
why you should always right click on a style, cmd+shift+opt+click it or choose from the panel menu: because clicking a style either changes the selected object, or sets the style as a default. chances are you didn’t want either of those things to happen.

p. 177
quick apply tricks
to apply a style, command, or variable, press enter/return
to apply a style and remove overrides press opt+return
to apply a style and remove overrides and character styles press opt+shift+return
to apply an item without closing the quick apply list press shift return
to close the quick apply list without applying and item press esc or click away
to edit a style press command+enter

use the arrow keys to scroll thru the list

p. 178
you can copy a style to more than one style group,  so you can have more than one style with the same name. they are independent. so what the heck happens with next style, map tags to styles, etc???
to expand/collapse all the subgroups in a style group, cmd click the triangle

p. 180
vocab test: as of CS3 there are no more inline items, only anchored objects. inline is the default type of anchored object. no sense in calling the fridge an ice box.

p. 181
create placeholder anchored objects by choosing object > anchored object >insert

creating outlines of type automatically makes each character into an inline anchored object.
if you need to make a bunch of them, assign a kbsc to insert anchored object/go to anchor marker

p. 188
moving a frame moves its anchored objects unless they are positioned relative to margins or pages.

p. 189
text wrap vocabulary: the thing that text wraps around is called the “wrap object.”

p. 190
to set default wrap options for new objects deselect everything then specify wrap settings

p. 191
if you have a photoshop donut and want text to appear inside the hole, choose Include Inside Edges

use the pen tool or direct selection tool to edit wrap objects. the type become User Modified Path and is grayed out in the panel.

p. 192
you can make it so master page items have text wrap only when overriden by checking Apply to Master Page Only in the panel pop-up

if you apply text wrap to an anchored object, the wrap only affects text in the story with the anchor and lines that come after the marker. and the paragraph containing the object is set to single-line composer.

inline anchored objects in table cells don’t support text wrap.

p. 193
skip by leading moves wrapped text to the next available leading increment below a text-wrapped object. the purpose is to keep text in columns lined up

betcha never tried this: you can add anchored objects to type on a path

irony? you can’t put type on a path created from the outlines of type (because they are compound paths)

p. 195
type > type on a path options spacing positive numbers tighten up the text on curved segments only

p. 198
“Typography gives visual form to language.” That is a beautiful sentence.

p. 199
by default, the eyedropper copies all type attributes, to customize it, double click it

with no text selected, the eye dropper can copy attributes from another open InDesign document
if there’s a style name conflict, the differences are kept as local overrides

p. 200
to copy paragraph attributes only, hold shift as you click with the eyedropper

to make fonts appear in Adobe apps only, put them in library/application support/adobe/fonts
or on a pc, program files/common files/adobe/fonts

Spoiler Sport

Coming Soon to a screen near you! InDesign/InCopy CS4: Rise of the App Frame. News of CS4 is all over the place, but you can’t buy the programs yet. However, you can read and download the entire Help files for InDesign and InCopy CS4. They are free and open to the public. Yeah, it’s a little like reading the script to a movie that hasn’t been released yet. But if you’re an InDesign/InCopy fanboy/grrrl, you probably can’t wait to see how conditional text works, or whether Smart Guides are really smart (actually, they’re freaking brilliant–you’ll never use a guide again).

So download the help files, print out all 995 pages, wallpaper your dwelling with them, and when CS4 actually arrives at your workplace, you can be that annoying person ruining all the surprises for the people around you.

“Oh! Oh! Dude! Check this out! This is the part where the Button tool gets killed! And then Preflight disappears from the File menu, and like, no one knows where it went, and then it shows up in Window > Output! Dude!”

Make sure you say all this with a mouthful of popcorn. Adds to the effect. Dude.

Quick! A Pie!

Much to my chagrin, I have never been able to get the hang of spinning pizza dough, tossing it into the air, and catching it. My best buddy used to work at a pizza parlor and he makes it look easy. There are other ways of stretching dough, but nothing beats the airborne method. Much like tossing pizza dough, Quick Apply is one sublime flick of the wrist.

Quick Apply Tricks:

• to trigger Quick Apply, press command+return, then start typing the name of the style, command or text variable you want.


• to apply a style, command, or variable, press enter/return
• to apply a paragraph style and remove overrides, press opt+return
• to apply a paragraph style and remove overrides and character styles, press opt+shift+return
• to apply an item and keep the Quick Apply list open, press shift+return
• to close the Quick Apply list without applying an item press esc
• to edit a style press command+return

Gotta love that last one. If you forget all the others, you will remember how to edit a style with Quick Apply since it’s the same flick of the wrist you used to open QA. Try it a couple times and you may find yourself becoming a Quick Apply Snob. Touching the Paragraph Styles panel? Dreadful. Who on earth has the time for that?

One other thing that will make for Quicker Style Apply: turn off all the options you don’t need:

Swatch What You Say, and The 8 Roads to Magenta

Let’s start with a leeetle correction on something I wrote the other day, on the Swatch panel trick of putting focus on the swatch list by cmd+opt+clicking on a swatch. I wrote that if you click anywhere outside the list, even on the panel itself, you lose focus on the list and can’t select swatches by typing their names or using the arrow keys. Not so!

I was just playing around with some stroked text, and using the arrows to flip through different swatches. By habit, I hit x to change the fill of the text, which did nothing, and so again by habit I clicked the little toggle button on the panel to bring the fill to the front. (You can show/hide the toggle thing by choosing Show/Hide Options from the panel menu.) Lo and behold, the focus was still on the swatch list. Same thing happens if you click the toggle stroke/fill button on the Tools panel. The swatches even keep focus if you click on the Default Colors button on the Tools panel. You can even do random other stuff, like change the visibility of a layer. Wowzers. Clicking the Formatting Affects Text/Container buttons does make you lose swatch focus. So does clicking Tint.

OK, so I screwed up. Pobody’s nerfect. This discovery also reinforced one of my life rules: Speak a Little, Click a Lot. In fact, I think I’ll change it to Shut Up and Click EVERYTHING.

The focus trick also works if you change the panel preference to view swatches as, well, swatches (instead of by Name/Small Name). The same black line is your cue, and now you’re really cookin’ with gas because you can navigate swatches in eight directions. Up, down, left, right, and diagonal, if you combine two arrow keys. Of course, you can’t see the swatch names, so this may be a “play” trick more than a “work” trick. But it sure is fun. Geek fun, that is. And now I will shut up and you will click.

The Case of the Missing Font

also known as Times New Roman and the case of the Mistaken Identity

This is a real-life scenario. Names have been changed to protect the innocent. Any similarity between fictional characters presented here, and people you may know in real-life, is unintentional. No fonts were harmed in the making of this reenactment.

Designer Joe: Argh! I can’t figure out what is going on! My files keep getting messed by someone who keeps adding Times New Roman to my files. They’re fine when they leave me. But after they editors work on them, I have font problems. They swear they only have the fonts needed open on their computer. I think its from them copying text from email or something. Help!

Detective Cinnamon: No problem, sir. I’m on the case. Just send me a file, and the correct font set, and I’ll see what I can do for you.

Twenty minutes pass

Detective Cinnamon: Joe, I think I’ve found your problem. I just want to verify that you’re the only person who is working in InDesign on these files.

Designer Joe: Yeah. I’m the only one.

Detective Cinnamon: Well, I hate to tell you, but you’re the source of the problem. But thankfully its an easily fixed problem.

Designer Joe: (blustery) What? Wait? Me? No way! I only have fonts needed open.

Detective Cinnamon: I have no doubt that you’re right. The problem is with your InDesign default settings, not your font set or font managment software. First things first though. The problem font that keeps appearing, the font that you don’t want. Is Times Font in the Roman face, not Times New Roman. It could just as easily be Times Italic or Times Bold, or even Helvetica Plain. Open up your file and look at the missing font name again.

Designer Joe: Hey! You’re right! I guess I just filled in the missing word in my head.

Detective Cinnamon: Totally an understandable assumption. Now what I want you to do is close every InDesign file you have open. Once that is done, open your Character Panel and tell me what you see.

Designer Joe: Oh, that’s odd. It has [Times: Roman] set. Where does that come from?

Detective Cinnamon: It comes from Adobe, sir. This is the font that Adobe decided that you’ll always have in your files so they made it your default font. But, you can change that. What is a font that you’re using in every document?

Designer Joe: Adobe Garamond is one of them.

Detective Cinnamon: Wonderful. Go ahead select that font in your Character Panel and then quit InDesign. When you reopen the program, just double-check that it stuck, and you should be able to continue on. I’ll wait on the line if you like.

(brief pause)

Designer Joe: Wow! That’s great! Thanks, Detective.

Detective Cinnamon: While you’re at it, do me a favor and set your Basic Paragraph Style to use this font as well. Now you should be free of the dastardly influence of Times Roman.

Designer Joe: Thank you, Detective. Thank you so much! I’d say ‘You’re my hero!’, but that would be taking this cliche a little too far, don’t you think?

Detective Cinnamon: I do, sir. I do.

All Your Base Are Belong To Our Style

This topic was going to just be another bit in the next episode of Ohs and Wows, but I think it demands a few paragraphs, and those suckers are long enough as it is.

When you’re creating text styles in InDesign, the Based On feature can be a dream or a nightmare. Use it wisely and you can neatly tie elements of your design together so that when the boss/client/cat changes his/her/its mind at the last second, you might be able edit one style to make everything fall into place. Use Based On blindly and the next person to edit those styles will be saying “Somebody set up us the bomb.”

First, an ounce of prevention. With no docs open, peek at your Control panel. What’s in the Paragraph and Character Styles pop-ups? Unless you have a house style that you always want to start from, these should read [No Paragraph Style] or maybe [Basic Paragraph] and [None]. Let’s see what mine says.

Hmmm, that’s a little scary. Let’s check the Paragraph Styles panel.

Heavens to Murgatroid, what the hell have I been doing? If your panel looked like this, all of these styles would worm their way into any new document you created. Fortunately, they would not penetrate any existing docs you open. But there is potentially one more bit of bad news. And that is the “Paragraph Style 3” way up under the Paragraph Styles panel tab. See it up there? ID remembers the last style you clicked on. It shows up at the top of the Styles list, in the Control panel pop-up, and…wait for it…the Based On pop-up. So now if I create a new style it will by default be based on Paragraph Style 3.

This may or may not be a big deal, depending on what kind of mystery meat Paragraph Style 3 is, and whether you edit it down the road, thus altering every style based on it. Better to clean out the panel and start fresh. Or, if you really must keep all those kooky styles, just go to the Control panel and select [No Paragraph Style] from the pop-up menu. You’ll know you won’t have any based on problems when you see (No Styles) at the top of the panel.

On the other hand, if you are carefully planning out your Based On strategy, and you muck up a child style, click Reset to Base to make the child exactly match its parent style.

So now, “you know what you doing.”

Vol 3: Son of Ohs and Wows

The Continuing Highlights of the InDesign CS3 Help file.

Herein, pages 101-150.

p. 105
export to XHTML gotcha: ID doesn’t export hyperlinks. it also doesn’t export master page items unless they have been overridden

p. 106
objects grouped in ID are grouped in XHTML

overset text is exported to XHTML

command-drag a text frame handle to resize frame with the type tool, pause for one second before dragging to see the text recompose as you drag

using the selection tool, press command to scale text within as you drag a frame handle

add shift to keep your text from distorting

p. 111

with the scale tool, hold command to scale the frame but not the text within

master text frames will not change when you change document setup unless you choose Enable Layout Adjustment

p. 112

when placing text into linked frames based on a master page: they won’t stay linked unless you hold shift to auto flow, or override one frame first.

once you override a frame, changes to text on the master won’t be reflected on the document pages

word and character counts are available in the Info panel for the whole story with just a blinking cursor, or for a range of text, when you’ve selected one

choose All Info or Text Only under clipboard handling to get (or not get) styles and swatches with pasted text

p. 113

to change the text used as placeholder text, name a file Placeholder.txt in the application folder

p. 114

don’t forget the option of choosing edit > paste without formatting

Adjust Spacing Automatically When Cutting And Pasting Words may be the longest preference name in all of InDesign

p. 123

The four flavors of text flow
• manual
• semi autoflow: option+click
• auto flow: shift+click
• fixed page auto flow: shift+option click

All these also work when you click the out port of an existing frame.

p. 125

The five baseline offset options
• fixed-specified distance between the inset and the baseline
• leading-leading value is the distance between the inset and the baseline
• ascender-the height of the d character falls below the inset of the top of the frame
• x-height-height of the x character falls below the inset
• cap height-top of the uppercase letters touches the top inset

All these set the distance between the top inset and the baseline of the first line of text

if you want text to snap the top of the frame to a grid, choose fixed or leading

p. 126

by default, triple-click = select a line
quadruple-click = select paragraph
quintuple-click =  select story

p. 127
Them’s the Breaks
enter=column break, but it functions as frame break in single column frames
shift+enter = frame break (no matter how many columns there are)
cmd+return = page break

p. 129
you can have multiple story editors open by having the story editor in front and choosing New Window

p. 130
At last the identity of my Structure Pane Gremlin is revealed! But how the heck did Kenten get in there in the first place???

p. 132
use Edit >Find Next so you don’t have to keep the Find/Change dialog open

p. 133
use wildcards to find all word variations. sˆ$ng = sing song sung.

p. 138
select one character, right click and choose Load Selected Glyph In Find (or change)

p. 139
Find Font is available in the Preflight dialog box, Fonts tab. Talk about last minute changes…

To see exactly where InDesign is finding a font, select the font in the Find Font dialog and choose Reveal in Finder/Explorer.

p. 140
to load saved queries someone else gave you, put the query files (XML, natch) user/library/prefs/adobe indesign/version 5.0/find-change queries/(glyph, GREP, object, text)

filter what’s shown in the Glyphs panel by choosing numbers, symbols, math symbols, punctuation etc.

p. 141
more fun Obscure InDesign Terminology: did you know the teeny arrows to the left of some panel names is called the Cycle Widget?

p. 142
Weird! The Glyphs panel keeps track of the 35 most recently used glyphs in a line a the top of the panel. But the only way to see all 35 this way is to expand the panel horizontally till it’s practically as wide as the Control panel.

Or just choose Recent Glyphs from the panel’s Show menu.

p. 143
the little u that appears alongside a glyph means it was saved with the font not remembered, and thus the unicode value determines the appearance of the glyph. you turn font remembering on and off in the Edit Glyph Set dialog.

p. 144
right click on a glyph in the panel to load it in Find/Change or delete it from a custom glyph set

p. 145
glyph set files are kept in user/library/preferences/adobe indesign/version 5.0/presets/glyph sets
this is the file to send to your GSFs (glyph sharin’ friends).

preferences>dictionary is where to go to choose different glyphs for single and double quotes

cmd+shift+option+’ switches Use Typographer’s Quotes on and off

p. 146
em space = width of the type point size, so in 12 pt type, an em space is 12 pts wide
en space = 1/2 of a em space
nonbreaking spaces come in two flavors: regular, which expands and contracts with justified text, and fixed width
third space = 1/3 of an em space
quarter space = 1/4 of an em space
sixth space 1/6 of an em space
flush space= fixes the problem of the last line in a fully justified paragraph
hair space=1/24 of an em space
thin space=1/8 em space. suggested usage: on either side of em and en dashes
figure space=width of a number suggested usage: aligning numbers in tables
punctuation space: width of a period.

p. 147
when you click Ignore All in spell checking, ID ignores those words until the next time it is restarted

p. 148
you can also enable auto correct for capitalization errors too

if you accidentally click Ignore All, and want to un-ignore a word during spell checking, click Dictionary and choose Dictionary List: Ignored Words, select the word and click Remove.

p. 149
More Spell Checking Tidbits
you never actually alter a dictionary, you just three additional lists:
added words = words that aren’t already in the dictionary
removed words = existing dictionary words that you do want flagged as misspellings
ignored words = ignored for the current session because you clicked Ignore All
there are separate lists of these kinds for all languages

p. 150
user dictionaries have the extension .udc

paragraph and character styles allow you to choose dictionaries for the text to which they are applied, in the Advanced Character Formats section.

Journey to the Center of the Screen

Two more little InDesign tips from the Didja Ever Notice Department, to keep you “centered.” They are both semi-obvious, but I have seen seasoned users smack their foreheads in disbelief that they didn’t notice these. My lawyer advises me to state that any injuries resulting from forehead smacking are not the responsibility of, me, or my two cats.

Didja ever notice that if you have an object selected and zoom either in or out (cmd+= or cmd+-) that InDesign attempts to scroll the window to keep the selected object centered onscreen? I say “attempts” because sometimes it’s not possible to center the object when you’re zooming out, or when the object is on the pasteboard. I think this is because the width of the pasteboard is fixed in size and based on the width of the document. In any case, it works pretty well with objects on the page, and you can use the trick to navigate to a different page when you’re zoomed out.

Like if you want to work on the blue box on page 4, just select it and press cmd+= a few times.

To get here.

Also, didja ever notice that if you cut or copy an object and paste it, it gets pasted in the middle of the screen? Back in the days before there was the option to Align to Page, this was how your grampa quickly centered an object on a page (Cut/Copy, Fit Page in Window, Paste). Back in his day the journey to the center of the screen was uphill. Both ways.